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Meeting 2005-06-20

CALL TO ORDER

President Steffener called the meeting to order at 1:00 P.M. at the Mountlake Terrace Library.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Dani Fowler, Bob Freeman, Art Kirschenbaum, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Arch Fonken, Mary Kelly, Pat Olafson, Nancy Patton, Jonalyn Woolf-Ivory

Staff Absent: Cheryl Telford

VISITORS

Karen Hobson, Arlington; Shirley Nyenhuis, Arlington

AGENDA APPROVAL

Mr. Selling moved to accept the agenda as presented. Mr. Freeman seconded the motion. The Board unanimously approved the agenda.

CONSENT AGENDA

Mr. Freeman requested the minutes of the May 24, 2005 meeting be removed from the Consent Agenda.

Ms. De Fazio moved to approve May 2005 Sno-Isle Payroll, Benefits and Vouchers and the May 15 through June 11, 2005 Monroe LCFA Vouchers. Ms. Stone seconded the motion, and the Board unanimously approved the motion.

MAY 24, 2005 MEETING MINUTES

Mr. Freeman brought to the Board’s attention that a name in the Public Comment section of the minutes was incorrect.

The reference to “Mr. Baldwin” in the first sentence of the first and second paragraphs of Public Comment on page 2 was replaced with “Mr. Edwards.”

Mr. Freeman moved to accept the minutes of the May 24, 2005 meeting as amended. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.

PUBLIC COMMENT

Ms. Nyenhuis, Chair of the Arlington Library Board and the Arlington Friends of the Library, thanked the Board for the community survey conducted in Arlington.

Ms. Hobson thanked the Board and staff for all of their efforts on helping the Arlington community work toward building a new library in Arlington.

COMMUNICATIONS TO THE BOARD

There were no communications to the Board at the meeting.

CONTINUING EDUCATION

Ms. Kelly reviewed with the Board the results of the community surveys conducted in the Arlington and Lake Stevens communities.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory brought to the Board’s attention the newspaper articles included in the day packet regarding the House of Representatives’ passage of the SAFE Act.

Ms. Woolf-Ivory reported to the Board that staff are progressing with the space reorganization at the Service Center. Ms. Telford and Mr. Fonken forwarded information collected regarding space requirements to the architects.

Ms. Woolf-Ivory informed the Board that she had received an update from the University of Washington’s Information School regarding the Beverly Cleary Chair. The University is extending their search for the position through the fall of 2005.

Ms. Woolf-Ivory reported that staff continue to work on the Library District’s capital facility plan The Future of Libraries. A staff committee is reviewing current demographics, future projections, the impact of technology on library buildings, and branch libraries in general. The document will be reviewed by the System Services Committee before its presentation to the Board for approval.

Ms. Woolf-Ivory informed the Board she would be interviewing candidates for the Director of Technical Services and Facilities at the American Library Association Conference in Chicago.

Ms. Woolf-Ivory reported to the Board that staff continue to work with the City of Stanwood regarding the Thrifty Foods site. City officials were concerned with cost estimates and allocation of space in the initial proposal.

Ms. Woolf-Ivory reported to the Board that the refinancing of the Snohomish Library Capital Facility Area bonds will take place on June 23, 2005.

Ms. Woolf-Ivory reported that Mr. Fonken, Ms. Olafson, and Ms. Telford are developing a new process for retention and disposal of records for the Library District.

Ms. Woolf-Ivory reported that Ms. Steffener and she attended the Mill Creek Library Board meeting in early June to discuss the board’s request for additional library open hours and answer questions regarding the increased revenue that occurs as a result of their recent annexation.

Ms. Patton reported to the Board that the Sno-Isle Libraries Foundation mailed over 2,300 direct mail letters in early June soliciting financial support. Ms. Patton presented Ms. Stone with a commemorative pen thanking her for her recent contribution to the Foundation.

OLD BUSINESS

Board Development

The Board decided to use the August Board meeting as a work session on August 22, 2005 at 1:00 P.M. at the Service Center to further define strategies for advocacy. There will be no action taken at the meeting, and Ms. Woolf-Ivory, Ms. Kelly, and Keith Overa, the new marketing coordinator, will attend the meeting.

The Board recessed for 15 minutes at 1:55 P.M. and reconvened at 2:10 P.M.

NEW BUSINESS

Clinton Library Contract Renewal

Ms. Woolf-Ivory reported to the Board that a draft renewal of the contract between the Friends of the Clinton Library and the Library District was reviewed by the Systems Services Committee. The committee recommends the Library District continue the arrangement with the Friends and the contract be adjusted accordingly.

The System Services Committee recommended that the approval of the Clinton contract renewal be put on the July Board meeting agenda as an action item.

Library Advocate Award

Ms. Woolf-Ivory reported that the Library Advocate Award was established to recognize an individual, company or organization that has been an advocate for public libraries and specifically Sno-Isle Libraries. The award is not provided every year, but only when an extraordinary action is taken in support of libraries.

Ms. DeFazio moved that the Sno-Isle Libraries Board of Trustees recognize Mr. Kris Passey for his outstanding contribution in support of reading and the Sno-Isle Libraries by presenting Mr. Passey the 2005 Library Advocate Award. Ms. Fowler seconded the motion, and the Board unanimously approved the motion.

Staff will notify Mr. Passey of the award and invite him to attend the Library District’s All Staff Day on October 14, 2005 to receive the award.

Board Meeting Schedule

The Board instructed staff to modify the announcement of the August 22, 2005 meeting to describe it as a workshop meeting starting at 1:00 P.M. The Board will take no action at the August meeting.

BOARD COMMENTS

The Board acknowledged Ms. Fowler’s resignation from the Board effective July 1, 2005, and thanked her for her dedicated service to the Library District.

Due to Ms. Fowler’s resignation from the Board, Ms. Steffener appointed Mr. Selling to the Board Development / Administration Committee temporarily until a new Island County Trustee is appointed.

Mr. Kirschenbaum reminded the Board members who were attending the American Library Association Conference in Chicago that Ms. Patience Rogge, former president of Washington Library Friends, Foundations, and Trustees Association (WLFFTA), would be one of the two individuals from Washington state recognized at the American Libraries Trustee Association (ALTA) Group’s annual gala.

ADJOURNMENT

The meeting was adjourned at 2:25 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, July 25, 2005 at

1:00 P.M. at the Marysville Service Center.

When I got my library card, that's when my life began.
- Rita Mae Brown


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